Logon/Logoff Report

This report displays data from the previous day by default. Use the filter to adjust the range. For example, if you want to review information for a larger period of time, open the filter, adjust the dates, and press 'Apply'. The example below illustrates filtering for  two weeks in February:

Use the Logon/Logoff Dashboard report to identify issues related to a vehicle operator's workflow; these may include pre-trip failures, manual passes (manual pass indicates the vehicle operator did not perform the test but passed it as working), annunciator failures, APC failures, wheelchair ramp failures, camera system failures, and DVIR results, if configured for your agency. Driver Vehicle Inspection Reporting includes: pass/ fail inspection checks and body damage screens with failure reason indicators.

This report provides an overview of operator logon activity and pre-trip inspection results. The Operations section displays Scheduled Logons, Total Logons, No Logon, No Logoff, and Logon Percent. Depending on agency configuration, the report evaluates scheduled Runs or Blocks and compares them against actual operator logons and logoffs. For example, one agency may see Operations (by Scheduled Run) while another may see Operations (by Scheduled Block). The Maintenance section continues to display pre-trip inspection failures and vehicle-related diagnostic information.

Why use this report? This report has several great uses. It is a good coaching tool, as it informs your agency trainer about any vehicle operators who require additional support for how to perform pre-trip correctly and to emphasize the importance of logging off at the end on one's shift. This information is also useful for your maintenance team- to identify any trending issues across fleet vehicles.

Operations Overview

The Operations section provides visibility into scheduled operator activity and compares scheduled work against actual logon and logoff events. Depending on agency configuration, operators may log on by Run or by Block. The report automatically displays the applicable label.

The Operations section includes the following metrics:

• Scheduled Logons – The total number of scheduled runs or blocks expected during the selected date range.
• Total Logons – The total number of operator logons recorded.
• No Logon – The number of scheduled runs or blocks that did not have an associated operator logon.
• No Logoff – The number of scheduled runs or blocks where a logon occurred but no logoff was recorded.
• Logon Percent – The percentage of scheduled runs or blocks that had an associated operator logon.

The number counts represent the following occurrences:

• Diagnostic Bypassed: Operator pressed 'Skip' when presented with the test screen, instead of performing the test. This is an agency policy decision. If your agency allows operators to skip pre-trip tests, they may use this button. 
• Diagnostic Failures: Automated system test detected failures during log on.
• Manually Passed: Operator pressed 'Pass' on the MDT to pass the test without performing it.
• Inspection Failures: Operator reported failures on the pre-trip inspection screens.

In the filter pane, you can specify a value for New Body Check Threshold. This filter controls how the report counts multiple body check failures for one vehicle. If a vehicle has multiple failures, the report counts it as one failure over the threshold number of days. For example, the  default value is 15 days, which counts a repeated failure for one vehicle as a “new” failure only once over the past 15 days. Lower values display more new failures.

Click on a blue text hyperlink to drill into the information. For example, click on the blue number for 'No Logoff' to drill into the information. You can click either the metric value or the metric heading to open the Historical Logon/Logoff report with the appropriate filter automatically applied. This functionality is available for both No Logons and No Logoffs.

Why drill into the information? When vehicle MDT log off is missed, a few issues present: The software will not calculate totals for the odometer value attributed to the vehicle's revenue service time, and it will not include defined deadhead calculations in reporting. Example below:  access the built-in shortcut No Logoff to review specific instances of missed MDT log offs: 

Now you can review related details about 'No Log offs'. The highlighted red fields below indicate that either no operator logon or no operator logoff was recorded for the scheduled work.

The report displays more detailed information about the issue that you clicked including the run, block, vehicle, and other information for specific events. For example, if you click No Logoff in Operations, Business Intelligence opens the Historical Report in a new window with the Show No Logoffs filter active. 

Selecting the Historical Report button opens the Historical Logon/Logoff report. 

Historical Logon/Logoff

The Logon/Logoff table, shown below, displays the following information: Operator name, ID, Run, Start Time, Log On/Log Off times, Total Time logged in, and Vehicle number along with the pre-trip statuses and other information. It now includes scheduled Runs or Blocks for the selected date range and identifies whether a corresponding operator logon was found. A new Start Time column displays the scheduled start time for each run or block.

When a scheduled run or block does not have an associated operator logon, the row is highlighted and operator-specific fields display "No Logon" because no operator activity was recorded for that scheduled work.

Access this report by clicking:

• The Historical Report button in the Logon/Logoff Dashboard. In this case, the table displays all logons/logoffs for the relevant date range
• An item in the Logon/Logoff Dashboard. In this case, myAvail filters the table to include only the relevant items. For example, if you click Manually Passed - Wheelchair, the table displays only logons/logoffs that have a Pass Manually value in the Wheelchair Status column.

Click a column heading to sort the table by that column. Multiple clicks toggle between ascending and descending sort orders. For example, click the Log On heading to sort the table by log on times.

For this table, use the filter pane to apply filters across the entire dashboard. 

You can use the following specialized filters:

• Logon/Logoff Status: Show All, Show No Logons Only, Show No Logoffs Only: Show All displays all runs or blocks. No Logons Only displays scheduled runs or blocks that did not have an associated operator logon. No Logoffs Only displays runs or blocks where an operator logged on but did not log off.
• Show new body checks only: Check to display only the new body check failures. This option reduces the count of failures by not counting the same body check failure multiple times over subsequent days. For example, a single dent on vehicle might be reported on multiple days before it is fixed. New body checks are defined by the New body check threshold.
• New body check threshold is: This filter controls how the report counts multiple body check failures for one vehicle. If a vehicle has multiple failures, the report counts it as one failure over the threshold number of days. For example, the default value is 15 days, which counts a repeated failure for one vehicle as a “new” failure only once over the 15 days. Lower values display more new failures.
• Failures: Select at least one failure type if you want to filter the table by failure type. If this field is left blank, the table displays all failure types.
• Bypassed: Select at least one type of test bypass during pre-trip inspections (e.g., wheelchair, APC, Annunciator) if you want to filter the table by test bypasses. Bypasses occur when operators choose to skip tests during the pre-trip inspection. If this field is left blank, the table displays all test bypasses.
• Manually passed: Select at least one type of manually passed test during pre-trip inspections (e.g., wheelchair, APC, Annunciator) if you want to filter the table by manual passes. Manual passes occur when operators choose to pass tests during the pre-trip If this field is left blank, the table displays all manually passed tests.