Vehicles Management SOP 0014

Purpose

This procedure provides information for your agency staff to ensure that:

• Each vehicle in your fleet group has been assigned to a Fleet group in ETMS to connect them to the ITS system for required reporting metrics

Operational Impact and Metrics

• Vehicle inputs in ETMS is required and enables essential data collection and communications for revenue/ non-revenue service miles and hours for agency needs and NTD reporting requirements
• To enable visibility for public consumption for ridership trip planning needs
• To enable visibility around the digital schedule - comparative analysis needs for improvements
• To record vehicle miles and hours for tracking purposes - EOL- Asset condition

Definitions

Frequency

This procedure should be performed:

• When retiring a vehicle no longer in service/EOL
• When purchasing new vehicles (Bus Buys)
• When acquiring vehicles planned for revenue service from other entities

Procedure

This procedure describes the high-level steps involved:

1. Login to ETMS
2. Navigate to Transit Assets > Vehicles Card or search 'Vehicles' to open the Vehicles screen
3. Press 'Add Vehicle' to add the vehicle in ETMS

BASIC INFO

1. Enter the Vehicle Id- vehicle number
2. Enter the Vehicle Description
3. Check the box for 'Active' to enable vehicle data collection
4. Assign the Vehicle to a Fleet (use dropdown menu)
5. Check the box for Revenue Vehicle
6. Check the box for Radio, if equipped
7. Enter Date Received- free type/use calendar
8. Use dropdown to enter Assignment Group (25ft, 30ft, 35ft, 40ft, etc.), optional field
9. Enter Chassis
10. Enter Vehicle Tag (optional field)
11. Enter Tag Expiration Date (optional field)

SOFTWARE 

1. Enter MDC ID - Vehicle Id
2. Enter Farebox ID, if integrated - Vehicle Id
3. Enter MDC IP- optional field
4. Use dropdown menu to assign Fleet Group- Fixed, Para, etc.
5. Enter Installed Equip Type (sensors, signage)
6. Use dropdown menu to classify Vehicle Type
7. Press Save

VII. Supporting Documents

Articles:

Managing Your Fleets in ETMS

Managing Your Vehicles in ETMS  

SOPs:

Maintenance Reporting & Analysis

Fleets Management SOP 0013