Fleet-Net® for Windows Product of Avail Technologies, Inc.
General Ledger Overview
The General Ledger system allows for a user-defined Chart of Accounts with up to a three-digit division and ten-digit account coding structure.
In addition, existing accounts can be translated into any user specified cross-reference structure for external reporting purposes. Account numbers up to 26 digits can be specified. This facilitates reporting of financial data for external requirements.
Avail provides for interfaces between Accounts Payable, Accounts Receivable, Payroll, Inventory, Work Orders, Fixed Assets and Vehicle Maintenance into the General Ledger. This is done by placing journal entries to a journal holding file that contain all entries from source systems. System is a double entry system – debits and credits must balance before holding files can be transferred to the General Ledger. Journal entries may be posted to the G/L at user's discretion as long as postings are in balance.
The system allows for general journal postings as well as prior period adjustments that affect life or year-to-date totals, without affecting current period figures on the monthly financial statements. Other accounting tools include reoccurring journal entries, accrual/reversal postings, project tracking with encumbrances, and auto posting surplus or loss.
Avail® features include a full set of Financial Reports, monthly budget capabilities, comparative analysis capabilities, and multiple general ledgers by departments, colored graphs for visual reporting, consolidated financial reporting and G/L on-line inquiries.
User Guide Contents
- GENERAL LEDGER IMPLEMENTATION 5
- ABOUT THIS GUIDE 6
- GENERAL LEDGER CHECKLISTS 7
- INITIAL SETUP CHECKLIST 7
- STANDARD CYCLES CHECKLIST 7
- MONTH END CYCLES CHECKLIST 7
- FISCAL YEAR END CLOSING CHECKLIST 8
- CONTROL RECORD SETUP 10
- FISCAL YEAR SETUP 11
- GL DIVISION SETUP 12
- CHART OF ACCOUNTS SETUP 15
- MISCELLANEOUS LIST SETUP 21
- REDISTRIBUTION REFERENCE SETUP 26
- AUTO POST SETUP 28
- UPDATE CONSOLIDATION FIELDS 33
- RE-COMPUTE ACCOUNT BALANCES 39
- FISCAL YEAR DELETE 40
- BUDGET MAINTENANCE 41
- CREATE NEW BUDGET YEAR 41
- ANNUAL BUDGET SETUP 43
- MODIFY MONTHLY BUDGET 45
- EXPORT/IMPORT BUDGET 47
- BUDGET PLANNING SETUP 50
- BUDGET TRANSACTION ENTRY 62
- BUDGET TRANSACTION AUDIT 67
- JOURNAL ENTRIES MENU 69
- JOURNAL ENTRY 69
- ONE SIDED JOURNAL ENTRIES 73
- RE-OCCURRING JOURNAL ENTRY 75
- RE-DISTRIBUTION ENTRY 80
- AUTO POST CLOSING 89
- GENERAL LEDGER EXCEL JOURNAL ENTRY IMPORT TOOL 92
- JOURNAL UPDATE 96
- CHECKBOOK ADJUSTMENT FORM 102
- UN-POST JOURNAL ENTRIES 106
- FINANCIAL STATEMENTS 108
- REPORTS 110
- ENCUMBRANCE INQUIRY 114
- FINANCIAL GRAPHS 115
- FINANCIAL STATEMENT BUILDER 125
- ACCOUNT BALANCE INQUIRY 131
- GL TRANSACTION INQUIRY 133
- QUICK BALANCE INQUIRY 135
- MONTH END CLOSING 136
- FISCAL YEAR END CLOSING 139
- UNIFORM SYSTEM OF ACCOUNTS 141