Accounts Receivable (Legacy)

Fleet-Net® for Windows Product of Avail Technologies, Inc.

Accounts Receivable Overview

Accounts Receivable is an open item module. AR maintains a sales inventory complete with sales history, provides on-line customer inquiries, displays all open items, prints statements, tracks invoices and provides for better audit trails.

Invoicing is quick and easy. Sales tax percentages may be calculated on the net invoice amount or a fixed sales tax figure. Freight charges can be added after the sales tax calculation, and deposits can be deducted from the net invoice amount.

Customer statements are available upon demand.

All journal entries associated with accounts receivable are automatically updated to the appropriate general ledger holding file (see General Ledger User's Guide for details about posting to holding files and updating to the general ledger) as part of the processing sequence. An aged trial balance can be printed at any time.

Pass Tracking allows entering serialized passes. The passes can be issued to customers through AR Invoicing or Consignment entry.

Reports are available to track the serial #’s of passes in Inventory, Sold, and Issued by Consignment or Voided

User Guide Contents

• ACCOUNTS RECEIVABLE IMPLEMENTATION 6
• ABOUT THIS GUIDE 8
• ACCOUNTS RECEIVABLE CHECKLIST 9
  • INITIAL SETUP CHECKLIST 9
  • STANDARD CYCLE CHECKLIST 9
• ACCOUNTS RECEIVABLE SETUP 10
  • AR CONTROL RECORD 11
  • MISCELLANEOUS CODES 11
  • AGENCY INFORMATION 16
  • RENUMBER CUSTOMERS 17
  • SETUP TRAN CONTROL RECORD 18
  • PURGE TRANSACTION 19
    • Apply Credits 20
    • Purge 21
  • PURGE INVOICES 21
  • EMAIL NOTIFICATION SETUP 22
  • USER DEFINED DATA FORM SETUP 23
    • Form Restrictions 23
    • Data Fields 24
    • Field Restrictions 24
    • Rename Fields 25
  • USER DEFINED DATA SECURITY SETUP 25
  • USER DEFINED DATA ENTRY 25
• CUSTOMER INFORMATION 27
  • New 28
  • Master 30
  • Terms 31
  • Contacts 32
  • Notes 33
  • Codes 34
  • Totals 34
  • Sales 35
  • Trans 36
  • Aging 37
  • GL Posting 37
  • Delete 39
  • User Data 40
  • Prices 41
  • Audit 41
• SALES INVENTORY 42
  • Master 44
  • History 45
  • Notes 45
  • Serial #’s 45
  • Delete 46
• INVOICING 47
  • New Ref # 47
    • Invoice 47
    • Credit Memo 49
    • Debit Memo 50
  • Master 51
  • Line Items 51
  • GL Entries 53
  • Pending 55
  • Update 56
  • Print/Email 58
  • Void 62
• PAYMENT & TRANSACTION ENTRY 63
  • Payment 64
  • Debit Memo 71
  • Credit Memo 75
  • New Ref # 77
  • Invoices 80
  • Adjustments 85
  • Pending 90
  • Update 91
• AGED TRIAL BALANCE 93
• AUTO INVOICING 96
  • AUTO INVOICING ENTRY 96
    • New Ref # 96
    • Line Items 98
    • GL Entries 99
    • Print 100
    • Master 101
    • Delete 101
  • GENERATE AUTO INVOICES 102
• STATEMENT PRINTING 106
• TRANSACTION DETAIL REPORT 111
• TRIAL BALANCE BY GL DISTRIBUTION 112
• PASS TRACKING 114
  • SALES ITEM ENTRY 114
    • Master 114
    • History 116
    • Notes 116
    • Serial #’s 117
    • Delete 117
  • SALES ITEM SERIAL INVENTORY ENTRY 118
    • Receipts 119
    • Adjustments 120
    • Reinstate 121
    • Consolidate 122
  • SALES ITEM SERIAL CONSIGNMENT ENTRY 123
    • Issues 123
    • Sales 125
    • Sales Return 126
    • Cons Returns 126
    • Consolidate 127
    • Split 128
  • SERIAL INVENTORY PURGE 129
    • Purge Serial Inventory 129
    • Purge Transactions 130
• PASS INVENTORY REPORT 131
• PASS SALES REPORT 132
• PASS TRANSACTION REPORT 134
• PASS RECONCILIATION REPORTS 135
• INVOICING SALES ITEMS & SERIAL NUMBERS 136