Payroll (Legacy)

Fleet-Net® for Windows Product of Avail Technologies, Inc.

Payroll Management Overview

Payroll processing is a versatile system that calculates and tracks straight time, various overtime categories, and special pay. In addition, mandatory deductions such as federal, state, and local taxes are handled along with all voluntary deductions.

Payroll data, including pay rate, seniority date and job classification are maintained for each employee. Employee attendance data, including regular, overtime, sick, vacation and personal time are maintained and reported.

Payroll Processing is linked with Operator Timekeeping to make gross pay computations, distribute transactions to the proper FTA NTD expense object classes, compute relative fringe benefits and update files for preparation of forms 321, 331, 402, and 404.

Total hours associated with route/run segments are automatically processed for driver's pay, broken down by transit specific time category. As the Payroll system works on an exception basis, only time worked other than as scheduled need be entered as adjustments.

Payroll cycles can be specified by the employee. Deductions are completely user specific. Specific pay periods (such as first and third of the month) can be specified for each deduction.

All tax tables (including SIT, SDI, SUI, FIT, & FICA) are parameter driven; therefore, easily maintained.

The payroll master file, including employee files, tax files and deduction files can be accessed for inquiry purposes.

User Guide Contents

• ABOUT THIS GUIDE
• ABOUT PAYROLL PROCESSING
• ABOUT PENSION MANAGEMENT
• PAYROLL IMPLEMENTATION
• GL POSTING INTERFACE
• PAYROLL
• PAYROLL MAINTENANCE
  • PAYROLL CODE MAINTENANCE
    • Set Up Job Class Codes
    • Set Up Payroll Control Record
    • Set Up Transaction Control Records
    • Set Up Deduction Codes
      • GL Posting
      • Rate Change
    • Set Up Miscellaneous Codes
    • Set Up Pay Code
    • Set Up Pay Periods
      • Building a new payroll year
    • Setup Earned Leave Plans
    • Setup Check Types
    • Setup Check Deductions Taken
    • Setup Earning Codes
    • Benefit Accrual Posting Setup Form
    • Global Deduction Update
    • Department Management Setup
    • Department Pay Code Setup
    • Longevity Plan Setup
• EMPLOYEE MASTER MAINTENANCE
  • EMPLOYEE DATA
    • • New
      • Pay Rate
      • Deductions
        • Life Insurance Lookup
      • Payroll
      • Gross
      • Earnings
      • Leave
      • Checks
      • Notes
      • Labor
      • Audit
      • Reports
      • Pin #
      • ACH Setup
      • Contacts
      • Other Pay
  • EMPLOYEE MASTER REPORT BY DEPARTMENT
  • RENUMBER EMPLOYEES
  • EMPLOYEE AUDIT REPORT/PURGE
  • GLOBAL PAY RATE CHANGE
  • EARNED LEAVE ADJUSTMENT
  • EARNINGS STATEMENT INQUIRY
  • DEDUCTION LIFE INSURANCE FORM
  • EMPLOYEE SEARCH CRITERIA SETUP
• TAX FILE MAINTENANCE
  • TAX FILE MAINTENANCE
    • Tax Allowance Tables
    • Tax Table Setup
    • Tax Fixed Percentage Setup
• TAX REPORTING
  • EMPLOYEE TAX REPORTING SETUP
    • Setup Employer
    • Setup States
    • Setup Local
    • Setup Departments
    • Setup W2 Boxes
    • Setup Pay Codes
  • BUILD TAX DATA
    • Create Transmit File
    • Modifying Employees
    • Add Employee
  • W2C BUILDER
• ATTENDANCE
  • ATTENDANCE TRACKING
  • ATTENDANCE REPORT
  • ATTENDANCE PURGE
• PENSION MANAGEMENT
  • PENSION MAINTENANCE
• PAYROLL PROCESSING
  • PAY TIME ENTRY
    • Labor Entry
    • Labor Pay Inquiry
    • Labor Time Inquiry
    • Guarantee Pay
    • Pay Rounding Adjustment
    • Auto Overtime
    • Auto Pay Time
    • Labor Distribution Reports
    • Time Entry
    • Average Hours Worked
    • Process Other Pay
    • Purge Labor
• PAY CHECK PROCESSING
  • PAY CHECK CALCULATION
    • Edit Checks
    • Preview Check
    • Create Check
  • DEDUCTION AUDIT REPORT
  • GENERAL LEDGER POSTING AUDIT
    • Month/Year End Payroll Accrual
  • ACH TRANSACTIONS
    • ACH Bank Setup
    • Create ACH File
    • Edit Deductions
    • Change Pre-Note Status
    • Re-Create ACH Deductions
    • Off-Cycle Pre-Note File
  • CHECK PRINT
    • Print Checks
    • Print Statements
    • Email Statements
    • Export Statements
    • Reprinting Checks
  • PAYCHECK REGISTER
  • PAYROLL UPDATE
  • VOID PAYCHECKS
    • Void and Reissue
    • Void Check Not Reissued
    • Delete Entry
  • PAYROLL RESET
• SPECIAL PAYROLL PROGRAMS
  • PAYROLL RESET FIX PROGRAM
• CHECKLISTS
  • EMPLOYEE MASTER SETUP CHECKLIST
  • PAYROLL PROCESSING CYCLE CHECKLIST